ISO 14,000 compliancy

The Company

Basil Read is a JSE listed construction company with sites spread across the globe. It has topped the Sunday Times Business Times Top 100 Companies Award for the last 2 years running and contributed to the 2010 Soccer World Cup in South Africa by building the Mbombeia Stadium.

www.basilread.co.za

The Problem

• All documentation was manual.
• Due to the geographic spread of their sites, management was concerned about the management and compliancy issues.
• Site quality audits were failing due to their lack of document control.
• There were no forms of redundancy or backups.
• A missing document could cost millions

The Objective

• Strive for 150 14,000 rating by:
• Converting physical documents to electronic.
• Keep electronic documents securely in a central compliant repository within a predefined structure.
• Create document registers and reports.
• Manage document versions.
• Make all standard documents and templates available to all via the web.
• Create redundancy.
• Make all sites’ documents available and accessible to Head Office.
• Create document packs for handover at the end of a project as per contractual obligations.
• Have a local development partner who can build a system with them to reach their 15014,000 rating together with other Basil Read requirements.

The Solution

• Installed pre-configured Doc-IT Servers on each site
• Replicated these servers to an ISP daily where they can now be accessed by Head Office.
• Created management reports and drawing and document registers.
• Manage version and stamp documents accordingly.
• Enforced a filing structure.

The Benefits

• Better compliance through:
• Complete document redundancy and protection.
• Version control.
• Audit Trails.
• Enforced filing structure.
• Better access to information for all.
• Better quality audit results.
• Time saved through the use of template documents from other tenders and the creation of data packs.
• Increased information accuracy to management.
• Faster management reporting.

The Bottom Line

• All documents are now secured off-site and are accessible via the web.
• Basil Read is closer to reaching their ISO 14 000 compliance.
• Peace of mind at head office

And More

• All Civiis sites to be on Doc-IT by end of 2010.
• All Basil Read sites on Doc-IT by end 2011.
• A 10 point plan has been proposed by Basil Read to integrate Doc-1T into other areas of their business.
• Created PDF document packs in a structured and indexed manner without having to duplicate work.