ISO 14,000 compliancy
Basil Read is a JSE listed construction company with sites spread across the globe. It has topped the Sunday Times Business Times Top 100 Companies Award for the last 2 years running and contributed to the 2010 Soccer World Cup in South Africa by building the Mbombeia Stadium.
- All documentation was manual.
- Due to the geographic spread of their sites, management was concerned about the management and compliancy issues.
- Site quality audits were failing due to their lack of document control.
- There were no forms of redundancy or backups.
- A missing document could cost millions
- Strive for 150 14,000 rating by:
- Converting physical documents to electronic.
- Keep electronic documents securely in a central compliant repository within a predefined structure.
- Create document registers and reports.
- Manage document versions.
- Make all standard documents and templates available to all via the web.
- Create redundancy.
- Make all sites’ documents available and accessible to Head Office.
- Create document packs for handover at the end of a project as per contractual obligations.
- Have a local development partner who can build a system with them to reach their 15014,000 rating together with other Basil Read requirements.
- Installed pre-configured Doc-IT Servers on each site
- Replicated these servers to an ISP daily where they can now be accessed by Head Office.
- Created management reports and drawing and document registers.
- Manage version and stamp documents accordingly.
- Enforced a filing structure.
- Better compliance through:
- Complete document redundancy and protection.
- Version control.
- Audit Trails.
- Enforced filing structure.
- Better access to information for all.
- Better quality audit results.
- Time saved through the use of template documents from other tenders and the creation of data packs.
- Increased information accuracy to management.
- Faster management reporting.
The Bottom Line
- All documents are now secured off-site and are accessible via the web.
- Basil Read is closer to reaching their ISO 14 000 compliance.
- Peace of mind at head office
- All Civiis sites to be on Doc-IT by end of 2010.
- All Basil Read sites on Doc-IT by end 2011.
- A 10 point plan has been proposed by Basil Read to integrate Doc-1T into other areas of their business.
- Created PDF document packs in a structured and indexed manner without having to duplicate work.